Discover top AI meeting assistants in 2025. Compare features, pricing, and integrations that streamline virtual meetings and boost productivity for sales and business teams.
You probably spend more time in meetings than you’d like. Whether you’re organizing them, attending them, or taking notes, meetings can eat up a significant part of your workday. In fact, research shows that organizations spend roughly 15% of their time in meetings on average and approximately $37 billion is lost due to unproductive meetings per year.
AI meeting tools are helping change that by handling the administrative workload, allowing you to focus on the discussion instead of scrambling to take notes. These tools can automatically summarize key points, generate action items, and even schedule follow-ups, making meetings more efficient and less of a time drain.
In this guide, we’ll explore some of the best AI meeting assistants for 2025, covering their features, benefits, drawbacks, pricing, and more—so you can find the right fit for your needs.
What is an AI Meeting Assistant?
An AI meeting assistant is a software tool that uses artificial intelligence to automate different aspects of a meeting, such as recording the meeting, transcribing speech into text, tracking action items, generating summaries of key points, and providing insights based on the discussion.
T
op 10 AI Meeting Assistants in 2025
Software
Type
Category
Top Features
MeetRecord
Revenue Intelligence Platform with AI Meeting Assistant Capabilities
SMBs, early mid-sized businesses, mid-sized businesses, and enterprise businesses
Automated meeting summaries in under 30 seconds
tl;dv
AI Meeting Insights
SMBs, early mid-sized businesses, mid-sized businesses, and enterprise businesses
Customizable meeting summaries
Equal Time
DEI Meeting Insights
SMBs, early mid-sized businesses, and mid-sized businesses
Real-time talk time tracking
Rewatch
Video Meeting Platform
SMBs, early mid-sized businesses, mid-sized businesses, and enterprise businesses
Centralized meeting storage
Krisp
Audio Enhancement & Meeting Assistant
SMBs, early mid-sized businesses, mid-sized businesses, and enterprise businesses
Noise cancellation
MeetGeek
Automated Meeting Assistant
SMBs, early mid-sized businesses, mid-sized businesses, and enterprise businesses
Automated note-taking
1. MeetRecord
MeetRecord is the world's first agentic revenue intelligence platform that also offers AI meeting assistance.
It captures and analyzes sales conversations, delivering actionable insights to evaluate deal risks, enhance coaching, and monitor your sales team's performance.
It also includes real-time sales deal tracking for enhanced pipeline visibility, actionable call insights that highlight key moments without needing full transcript reviews, and tools to accelerate ramp-up and coaching by leveraging insights from top-performing sales professionals.
It also integrates with platforms like Zoom, Microsoft Teams, Salesforce, and HubSpot.
Pricing:
MeetRecord provides customized pricing tailored to your business's unique requirements and size. For more details and a personalized quote, please schedule a demo.
Pricing:
Plan
Price
Key Points to Note
Professional Plan
$39 per user/month (billed annually)
Ideal for SMBs or early-stage mid-sized businesses focused on accelerating ramp-up and coaching.
Business Plan
$59 per user/month (billed annually)
Best for mid-sized businesses requiring advanced deal intelligence and customizable features.
Enterprise Plan
Custom Pricing
Ideal for enterprise businesses requiring maximum scalability and support for advanced features.
Pros:
The summary and snippet features help focus on key parts of conversations, saving time for sales teams.
Call summaries and analytics help teams identify trends, measure performance, and share learnings.
Improves team collaboration for fully remote teams by providing shared access to recorded meetings.
Automated summaries are synced directly into CRM systems for easy documentation.
Automatically records and organizes all meetings in one central location.
Cons:
Not a right fit for individual contributors.
Testimonial:
With MeetRecord, it allows our entire company to learn more about the problems our customers face. Whether that is leadership reviewing calls, marketing, or SDRs. What my goal is as a sales leader is to have a cohesive message about what we do and get a true understanding of the problems our solution solves.
Fireflies.ai is an AI meeting assistant that simplifies your voice conversations by automating meeting notes.
It transcribes, summarizes, and analyzes discussions across platforms like Google Meet, Zoom, and Microsoft Teams.
Fireflies captures video and audio, highlights action items, tracks speaker talk time, and allows users to review hour-long meetings in just five minutes.
It integrates with tools like Slack, Notion, and CRM systems for automated workflows and easy collaboration.
Pricing:
Plan
Price
Key Points to Note
Free Plan
$0/month
Ideal for individuals or small businesses with unlimited transcription and limited AI summaries.
Pro Plan
$10 per seat/month (billed annually)
For early mid-sized businesses with growing needs, providing unlimited transcription, AI summaries, and additional tools like AI apps, task management, and smart search filters.
Business Plan
$19 per seat/month (billed annually)
For mid-sized businesses, offering unlimited storage, team analytics, video meeting capture, and integrations.
Enterprise Plan
$39 per seat/month (billed annually)
For large enterprises needing HIPAA compliance, dedicated support, and security features like SSO and private storage.
Pros:
Easy implementation and use, with no training required for integration into existing workflows.
Clear and actionable meeting summaries categorized by topics, which is especially useful for users who need quick insights.
Transcription feature works well even for non-English languages, including Portuguese.
Task creation from meeting recordings eliminates the need for manual input, saving time and effort.
Ability to process uploaded audio and video files in addition to live meetings, offering flexibility for users with pre-recorded material.
Cons:
Transcription errors can occur, particularly with technical terms or when speakers have strong accents, reducing reliability.
The task automation feature sometimes fails to capture all tasks discussed during meetings, leaving gaps in the output.
Testimonial:
The task and summary of notetaking is really a lifesaver, and the clarity of the transcription is great. It makes my life easy. I literally use it at every opportunity.
Avoma is an all-in-one AI platform that simplifies note-taking, scheduling, coaching, and more to accelerate revenue growth. Avoma’s AI Meeting Assistant automates transcription, note-taking, email follow-ups, and CRM updates.
Its real-time conversation and revenue intelligence tools provide insights into deal prioritization, coaching, and forecasting to help teams make informed decisions.
Pricing:
Plan
Price
Key Points to Note
AI Meeting Assistant Plan
$19 per user/month (billed annually)
Ideal for SMBs requiring unlimited transcription, AI-generated notes, automatic video recording, and advanced schedulers like group and round-robin.
Conversation Intelligence Plan
$59 per user/month (billed annually)
For early mid-sized businesses, including features like manual and AI scorecards, talk pattern intelligence, and engagement insights.
Revenue Intelligence Plan
$79 per user/month (billed annually)
Best for mid-sized businesses managing pipelines and forecasts, offering CRM field updates, risk scoring, roll-up forecasting, and optional AI win-loss analysis.
Enterprise Plan
Custom Pricing
For scalability and advanced customization, offering compliance support, dedicated account management, and custom pilots.
Pros:
Eliminates the need for detailed note-taking during meetings by providing accurate summaries and key points.
Integrates seamlessly with popular platforms like Zoom, HubSpot, Google Meet, and Salesforce, enhancing workflow efficiency.
Ability to share meetings externally with the Playlist feature removes logistical challenges.
Centralized storage for all team meeting recordings simplifies access for all team members.
Automated meeting reminders help reduce no-shows and improve attendance rates.
Cons:
The quality of meeting transcripts and summaries occasionally falls short, which requires manual corrections before sharing.
The tool’s inability to record phone calls on platforms like Zoom when video or audio issues arise is a limitation.
Testimonial:
Avoma is a great tool since it eliminates the need for detailed note taking during meetings (or really any note taking at all). It effectively captures a transcript of the meetings and summarizes the key points and purpose so that it's easy to understand what was discussed and with what tone.
OtterPilot is an AI assistant that helps sales teams focus on selling rather than administrative tasks.
It transcribes calls in real-time, extracts key Sales Insights, writes follow-up emails, and syncs call notes to Salesforce and HubSpot.
Sales leaders get visibility into team performance with unbiased insights and can coach reps during live calls without interrupting them.
OtterPilot increases productivity by automating tasks like note-taking and CRM updates and giving sales professionals more time to close deals.
Pricing:
Plan
Price
Key Points to Note
Basic Plan
Free
Perfect for SMBs starting out, offering 300 monthly transcription minutes, real-time transcription and summaries, and integration with Zoom, MS Teams, and Google Meet for automated note-taking.
Pro Plan
$8.33 per user/month (billed annually)
Suited for early mid-sized businesses with shared custom vocabulary, speaker tagging, and advanced search, offering 1,200 monthly transcription minutes and up to 10 audio/video file transcriptions per month.
Business Plan
$20 per user/month (billed annually)
Ideal for mid-sized businesses, providing 6,000 monthly transcription minutes, admin features, unlimited audio/video file transcription, and support for joining up to 3 concurrent meetings.
Enterprise Plan
Custom Pricing
For enterprise organizations needing advanced security and compliance features, such as SSO, domain capture, and video replay for virtual meetings.
Pros:
Can capture contextual information like images shared during calls to improve the accuracy and relevance of the transcripts.
AI provides summaries of key insights and action items from meetings, saving time by allowing users to grasp important points quickly.
Ability to search for specific keywords within past transcripts, helping users easily revisit any part of a conversation.
Integrates with platforms like Zoom and Google Calendar, and is easy to set up even for non-tech-savvy users.
Transcripts can be exported in various formats and shared with team members, which is useful for collaboration.
Cons:
Free users have limited transcription minutes, which may not suffice for some.
Accuracy in distinguishing speakers can be inconsistent at times, leading to challenges in clarity.
Testimonial:
Otter.ai is a great AI tool to transcribe audios and videos. Premium version is great, as it allows you to upload more audio minutes. Best part is the time stamping and accuracy of it.
Fathom is an AI meeting assistant that improves productivity by automating note-taking, transcription, and summarization.
With Fathom, you can focus entirely on the conversation, as it provides summaries in under 30 seconds after a meeting ends.
The tool automatically syncs meeting summaries and tasks to your CRM. Fathom also helps to share specific meeting clips in Slack for easy context.
It supports 28 languages and integrates with popular tools like Slack, Google Docs, Gmail, and Task Managers.
Pricing:
Plan
Price
Key Points to Note
Free Plan
$0/month
Perfect for individuals or SMBs starting out, offering unlimited recordings, transcription in 25 languages, and basic AI features like chronological meeting summaries.
Premium Plan
$15 per user/month (billed annually)
Ideal for small teams needing advanced features like unlimited AI meeting summaries, action items, and follow-up emails, with the ability to customize AI summaries.
Team Edition
$19 per user/month (billed annually)
For early mid-sized businesses, adding features like team recordings view, folders, comments & mentions, and keyword alerts.
Team Edition Pro
$29 per user/month (billed annually)
For growing mid-sized teams, offering unlimited CRM sync, advanced team features like coaching metrics, and improved security with SSO and custom data retention policies.
Pros:
Automatically generates summaries and action items after meetings, saving time for team members.
Accurate transcriptions and summaries, especially in multiple languages (e.g., English, Spanish, Dutch), capturing key points and action items well.
After meetings, users can review specific sections of the meeting (e.g., summaries, action items) and replay key moments for better clarity.
Offers a free lifetime plan, allowing users to enjoy basic features without any financial commitment.
Cons:
Some users wish they had more control over who receives the meeting summaries and notes, especially when sharing with specific people or teams.
Despite high accuracy, Fathom occasionally mishears names, dates, or words, requiring some manual correction.
Testimonial:
I love that Fathom allows you to have a free lifetime subscription. I think it's really important to make it accessible to everyone in that way. I also appreciate that when you get a trial, you get to experience the more premium features for free. I really enjoyed the task features and recap information it provided. I also appreciate that the desk shortcut makes it easy to add Fathom to meetings; it’s nearly automatic.
tl;dv is an AI meeting assistant to automates note-taking and provide real-time summaries. It can automatically update your CRM with meeting insights, draft follow-up emails, and track feature requests or competitor mentions.
You can customize summaries based on meeting types and languages, with support for various templates like MEDDIC and Smart AI Topics.
Also, it helps you to set up prompts to surface specific content from past meetings and send reports directly to your inbox.
Pricing:
Plan
Price
Key Points to Note
Free Forever Plan
$0/month
Perfect for SMBs or individuals just starting, offering basic meeting summaries and key point extraction.
Pro Plan
$18 per seat/month (billed annually)
Suited for early mid-sized businesses looking to improve collaboration with enhanced features like meeting summaries, to-do lists, and AI-powered sales playbook monitoring.
Business Plan
$59 per seat/month (billed annually)
For mid-sized businesses with additional features such as multi-team management, AI objection handling, GDPR & consent management, and more detailed analytics.
Enterprise Plan
Custom Pricing
For enterprise businesses requiring extensive customization, security, and dedicated support.
Pros:
Features like to-do lists, speaker insights, and the ability to extract important information from recordings are helpful for post-meeting follow-ups and decision-making.
Users across different roles (managers, executives, etc.) report saving time with this tool, whether through automatic summaries or the ability to quickly revisit key points of meetings.
Integrates well with platforms like Google Meet, Zoom, and Microsoft Teams for a seamless meeting experience.
Cons:
Occasionally, the technology misses context, which can result in summaries that don’t fully reflect the intent of the discussion.
Some users, particularly in enterprise settings, have noted potential privacy and security issues when the AI bot joins meetings automatically.
Testimonial:
The summary of notes is pretty good, and as the technology improves, they will only get better. One of my favourite pieces of functionality is the "to-do list" summary they send at the end of the day. Very, very handy.
Equal Time is an AI tool to support diversity, equity, and inclusion (DEI) in virtual and hybrid meetings on platforms like Zoom, Google Meet, and Microsoft Teams.
It measures participation and gender equity by tracking talk time and sentiment during meetings.
This data can help assess the impact of DEI initiatives and ensure that everyone, regardless of gender identity, has an opportunity to contribute.
Pricing:
Plan
Price
Key Points to Note
Premium Plan
$15 per month (billed annually)
Ideal for SMBs looking to improve leadership and meeting productivity by tracking participation and gender equity in meetings.
Team Plan
$65.83 per month per seat (billed annually)
Designed for early mid-sized businesses or growing teams, with added features like real-time data on speaking times and automated meeting summaries.
Company License Plan
Custom Pricing
For mid-sized businesses or larger teams, offering company-wide deployment, user management, and advanced security and compliance controls.
Pros:
Ensures everyone has an equal opportunity to speak by measuring participation and gender equity in meetings.
Real-time data on speaking times helps identify if certain participants are dominating conversations or if others are being overshadowed.
Automated meeting summaries and action items save time on administrative tasks and improve meeting productivity.
Fun elements like icebreakers and meeting timers make virtual gatherings more interactive and engaging.
Cons:
Some users noted occasional inaccuracies in transcriptions, particularly when dealing with different accents or technical jargon.
A few users reported a slight learning curve with the customization options and settings, making it challenging at first.
Testimonial:
It's great to have a tool that visualizes speaking time. This allows you to easily spot who is talking the most and who is talking the least. If I notice someone isn't getting equal air time, I can ask for their opinion more. As an engineering manager, this is invaluable to make sure all voices on my team are heard! The automated meeting summaries and actions have become invaluable, and the transcripts are all in my archive ready to be searched.
Rewatch is an AI meeting assistant designed to reduce stress and distractions in meetings by automatically recording, transcribing, summarizing, and generating action items.
Rewatch connects to your calendar, records your meetings (via Zoom, Google Meet, etc.), and uploads them to a central hub where all meetings and screen recordings are stored.
After each meeting, it provides quick AI-generated summaries, transcripts, and action items.
Pricing:
Plan
Price
Key Points to Note
Free Plan
$0/month
Ideal for SMBs getting started with meeting recording and transcription features.
Team Plan
$19 per user/month (billed annually)
For early mid-sized and mid-sized businesses needing more advanced features like AI-generated summaries, task management, and transcription improvements.
Enterprise Plan
Custom Pricing
For enterprise organizations requiring advanced scalability, security, and premium support.
Pros:
Centralizes video content, making it easier to access, organize, and share recordings, especially for meetings and training sessions.
AI-generated summaries and task management features improve video content management and team collaboration.
Create collections and manage video visibility, facilitating knowledge sharing across teams.
Cons:
Lack of advanced editing features, requiring the use of other tools for tasks like trimming or adding captions.
The mobile version is not as comprehensive as the desktop version, limiting usability on mobile devices.
Testimonial:
I liked how efficient it is for sharing recorded videos and managing all our content in general and that we saved a lot of time and that we are leveraging the content and it became a valuable tool for us.
Krisp AI Meeting Assistant simplifies online meetings by providing noise-free communication, accurate transcriptions, and automated summaries.
Its AI tools generate concise meeting notes, assign tasks, and prioritize action items for better follow-ups.
Its advanced noise cancellation eliminates background sounds, voices, and echo to improve clarity across all conferencing apps without requiring plugins.
Pricing:
Plan
Price
Key Points to Note
Free Plan
$0/month
Ideal for individuals or freelancers with occasional calls, offering unlimited transcription and noise cancellation.
Pro Plan
$8 per user/month (billed annually)
For SMBs, includes everything in Free Plan plus unlimited transcription, AI noise cancellation, meeting history, audio/video recording, and AI summaries.
Business Plan
$15 per user/month (billed annually)
For early mid-sized businesses and mid-sized businesses, with additional features like 30GB of storage, unlimited integrations, priority support, and HubSpot integration.
Pros:
Universally praised for eliminating distracting background noises like barking dogs, loud music, or office chatter during calls.
Summaries are precise, capturing key points and even technical jargon correctly, making it easier to follow discussions.
The basic and mid-tier pricing is considered reasonable, providing great value, particularly for users needing noise cancellation for productivity.
Cons:
The Pro plan only supports one or two devices, which may be inadequate for users with multi-device workflows.
Krisp can slow down systems with less powerful processors, affecting performance for users with older hardware.
Testimonial:
It is great in a very busy office. When you're on the phone with a client and it cancels out the background noise, it really helps so the client can hear everything I am discussing with them.
MeetGeek is an AI meeting assistant that automates your meeting process. It records, transcribes, summarizes, and shares insights from meetings so that you save time and improve productivity.
With features like automated note-taking, personalized meeting summaries, and integrations with over 7,000 apps, MeetGeek eliminates manual data entry and improves team collaboration.
It supports more than 30 languages and works with tools like Google Calendar, Microsoft Outlook, Slack, HubSpot, and Trello.
Pricing:
Plan
Price
Key Points to Note
Free Plan
$0/month
Ideal for SMBs or professionals just starting with 5 hours of transcription per month and basic features like 3 months of transcript storage.
Pro Plan
$15 per user/month
For early mid-sized businesses, includes 20 hours of transcription per month, 1 year of transcript storage, and 6 months of video storage.
Business Plan
$29 per user/month
For mid-sized businesses, includes 100 hours of transcription per month, unlimited transcript storage, and 12 months of video storage.
Enterprise Plan
From $59 per user/month
For enterprise businesses requiring advanced storage, brand customization, and premium support.
Pros:
Helps users revisit conversations for clarity and accountability, especially in client-facing roles.
Allows users to focus on discussions without worrying about manual note-taking during meetings.
Summaries and key points are delivered directly to email, eliminating the need to visit the platform.
Cons:
Meeting summaries sometimes require edits for full accuracy, especially during complex discussions.
Requires users to specify the meeting language beforehand and lacks automatic language detection.
Testimonial:
It saved my bacon so many times in meetings where I needed to sift back through transcripts and recordings, sometimes even needing to search keywords. It was easy to use! I would still be using MeetGeek except I switched companies to one who would only let us use a competitor. It synced flawlessly with my calendar in Outlook, and was super easy to set up.
Key Features to Consider for Your AI Meeting Assistant
AI meeting assistants should make the complete meeting or decision-making process simpler, whether that’s transcribing your meeting in real time or automatically creating meeting summaries.
As you compare AI meeting assistants, ask yourself these questions:
When evaluating an AI meeting assistant, it's essential to look for features that not only capture every conversation but also transform them into actionable insights. Here are some critical capabilities to consider:
Comprehensive Meeting Capture and Summaries: Automatically generate clear summaries of the various use cases discussed during meetings, enabling teams to quickly grasp key scenarios and potential opportunities. Create structured outlines that map out the flow of the conversation, ensuring that all essential topics and agenda points are captured.
Key Moment Identification: Detect and emphasize the pivotal moments within meetings—where crucial buyer signals or decisions are made—so that teams can focus on what truly matters without sifting through entire transcripts.
Intent Tracking and Analysis: Monitor the sentiment and intentions of meeting participants to assess interest levels and potential deal risks. This feature aids in understanding client behavior and adjusting follow-up strategies accordingly.
Actionable Insights and Pipeline Visibility: Leverage in-depth analysis to provide actionable insights that support deal risk assessments, coaching, and overall performance improvement.
Real-Time Pipeline Tracking: Integrate insights with real-time deal tracking for enhanced pipeline visibility, ensuring that every opportunity is managed effectively.
Accelerated Ramp-Up and Coaching: Use insights from top-performing sales interactions to provide personalized coaching and accelerate ramp-up for new team members, ensuring continuous improvement and streamlined growth.
Benefits of Using AI Meeting Assistants
Save Time and Boost Efficiency: Automates tasks like note-taking, agenda creation, and scheduling follow-ups so that sales reps can focus on selling.
Get Actionable Insights: Analyzes meeting data to identify trends, improve sales performance, find opportunities, and avoid potential problems.
Improve Communication and Collaboration: Translates notes, generate transcripts, and share meeting materials to simplify teamwork.
Make Better Decisions: Provides access to real-time insights and analytics, including client purchase history and preferences, to support smarter decision-making.
Improve Customer Satisfaction: Delivers a personalized experience by remembering customer details, following up promptly, and addressing their needs.
Increase Sales: Equipes sales teams with data-driven insights, better preparation, and tools to close more deals.
Improve Sales Training: Trains sales reps on new products, services, and techniques while also providing performance feedback.
Reduce Costs: Automates administrative tasks to cut down on overhead and eliminate the need for additional support staff.
Improve Work-Life Balance: Frees up time for sales reps by handling administrative work, for them to achieve a better balance between professional and personal life.
How to Choose the Right AI Meeting Assistant?
When selecting the ideal AI meeting assistant, consider these criteria to make sure it meets your team’s needs:
Ease of Implementation: The tool should be simple to set up and integrate into your existing workflows without requiring extensive technical support.
User-Friendly Design: An intuitive interface ensures team members of all tech skill levels can use the tool.
Comprehensive AI Features: Look for advanced features like real-time transcription, summarization, action item tracking, and idea generation to simplify your meeting process.
Integrations: Ensure the AI meeting assistant is compatible with popular platforms and productivity apps, such as Microsoft Teams, Slack, Zoom, and Google Meet, for maximum convenience.
Reliability and Accuracy: High accuracy in voice recognition and data processing is important for capturing all meeting details correctly.
Customer Support: Opt for tools that offer prompt and reliable customer support, along with troubleshooting resources to resolve any issues quickly.
Cost-Effectiveness: Balance features and pricing to ensure you get value for money without exceeding your budget.
Conclusion
An AI meeting assistant will simplify tasks like documentation and scheduling your daily meetings. It records important meeting points, with follow-up actions to make sure nothing is missed. By reducing the burden of administrative work, AI helps your team to focus on what matters most, which is to grow your business by focusing on the meeting.
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