Cold calling remains a vital sales strategy, as research shows that 69% of buyers have accepted cold calls from new providers in the past 12 months. However, sales reps actually spend an average of 15% of their time talking to prospects, with the rest consumed by manual tasks like dialing numbers and logging call notes.
Cold calling software enters the scene as tools designed to automate key aspects of the sales calling process, maximizing rep efficiency. Studies find that sales agents using auto-dialers make up to 80 calls per day compared to just 20 without automation. The right cold calling software leads to more conversations, higher conversion rates, and faster revenue growth.
This article breaks down the best cold calling software solutions to boost your sales team's productivity in 2025. From automatic dialers to AI-powered conversation intelligence, these tools help you connect with more prospects in less time.
Comparing the Top Cold Calling Software
Best Cold Calling Software in 2025
1. MeetRecord
Comprehensive Overview:
MeetRecord, a cutting-edge AI-driven tool, transforms how businesses approach cold calling. With its advanced call recording and analysis capabilities, MeetRecord automatically generates summaries and insights from sales calls, allowing sales teams to focus on strategy instead of note-taking. This solution integrates seamlessly with popular CRMs, ensuring all call data is organized and accessible in one place. MeetRecord earns praise for its real-time feedback and coaching features, assisting sales representatives in continuously improving their pitch and close rates.
Key Features:
- AI-Powered Call Recording: Automatically records sales calls for analysis.
- Real-Time Analytics: Offers instant insights during calls to guide sales representatives.
- Customizable Dashboards: Provides customizable analytics dashboards to track key metrics.
- Seamless CRM Integration: Integrates easily with CRMs like Salesforce and HubSpot.
- Call Summarization: Generates summaries of calls, highlighting key points.
- Sales Coaching: Incorporates features that enable targeted coaching for sales representatives based on call performance, enhancing skills and effectiveness.
- Performance Tracking: Evaluates individual and team performance over time.
Pros:
-
Enhanced Sales Insights: Delivers deep insights, helping teams refine strategies.
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Real-Time Guidance: Offers tips during calls, improving sales outcomes.
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User-Friendly Interface: Features an intuitive design requiring minimal training.
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Comprehensive Analytics: Identifies trends and areas for improvement.
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Integration Capabilities: Enhances data management with CRM tools.
-
Scalable Solution: Suitable for businesses of all sizes.
Cons:
-
Limited Customization for Reports: Some users may find reporting options limited.
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Learning Curve: New users might experience initial challenges.
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Data Security Concerns: Potential concerns with cloud-based solutions.
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Premium Pricing: May be costly for small businesses.
Pricing Details:
| Plan |
Price |
Key Points to Note |
| Basic Plan |
$29/user/month |
Includes basic features. |
| Professional Plan |
$49/user/month |
Includes advanced features. |
| Enterprise Plan |
Contact for pricing |
Includes premium support. |
Best For:
Sales teams aiming to leverage AI for enhanced cold calling efficiency and effectiveness, prioritizing insights to drive performance.
✍️
MeetRecord excels with robust AI-driven features offering deep sales call insights. Despite a premium price, its value in enhancing performance makes it a worthwhile investment for serious businesses.
Elevate Cold Calling with AI
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2. HubSpot
Comprehensive Overview:
HubSpot, an industry leader in CRM and sales tools, offers a robust platform that caters to cold calling and more. Known for its user-friendly interface and extensive features, HubSpot provides sales teams with everything they need to manage leads, track calls, and analyze performance. The platform offers a free tier, making it accessible to businesses of all sizes, with more advanced features available in premium plans. HubSpot's automation and integration capabilities streamline sales processes and boost productivity.
Key Features:
- Comprehensive CRM: Manages contacts and tracks leads effectively.
- Built-in Phone Dialer: Simplifies cold calling with integrated tools.
- Email Tracking and Templates: Enhances communication efficiency.
- Sales Automation: Reduces repetitive tasks and improves productivity.
- Third-Party Integration: Connects seamlessly with various applications.
- Detailed Analytics Dashboards: Offers insights into team performance.
- Free Tier: Accessible option for small teams.
Pros:
- Free Plan: Provides substantial features for small businesses.
- User-Friendly Interface: Simplifies CRM and sales processes.
- Strong Integration: Enhances functionality across tools.
- Comprehensive Analytics: Delivers deep insights into sales performance.
- Automation Features: Saves time and reduces manual workload.
Cons:
- High Premium Pricing: Advanced features may be costly for smaller teams.
- Time-Consuming Setup: Initial customization can require effort.
- Learning Curve: Advanced features may take time to master.
- Limited Offline Capabilities: Relies heavily on internet connectivity.
Pricing Details:
| Plan |
Price |
Key Points to Note |
| Free Plan |
$0 |
Basic CRM features and call tracking. |
| Starter Plan |
$45/month |
Adds email tracking and automation tools. |
| Professional Plan |
$450/month |
Includes advanced analytics and customization. |
Best For:
Businesses seeking a comprehensive CRM solution with integrated cold calling features and extensive automation capabilities.
✍️
HubSpot's versatility and comprehensive features make it an excellent choice for growing businesses aiming to streamline their sales processes and boost efficiency.
3. Aircall
Comprehensive Overview:
Aircall, a cloud-based phone system, is designed specifically for sales and support teams. It provides an intuitive interface for managing calls and integrates seamlessly with popular CRMs, allowing teams to keep all their communication in one place. Aircall offers powerful analytics tools that help teams track performance and identify opportunities for improvement. With features like call queuing, shared call inboxes, and real-time call monitoring, Aircall ensures that teams can efficiently manage high call volumes without sacrificing quality.
Key Features:
- Cloud-Based Phone System: Easy to set up and manage without hardware requirements.
- CRM Integration: Syncs seamlessly with Salesforce, HubSpot, and other tools.
- Real-Time Call Monitoring: Tracks performance and ensures quality interactions.
- Call Queuing and Shared Inboxes: Streamlines team collaboration and communication.
- Mobile App: Provides on-the-go access to calls and data.
- Customizable Call Routing: Enhances call management with IVR menus and distribution options.
- Advanced Analytics: Offers insights into team performance and customer interactions.
Pros:
- Quick Setup: No hardware needed, ensuring fast implementation.
- Real-Time Monitoring: Improves team performance and call quality.
- Mobile Accessibility: Keeps sales reps connected from anywhere.
- Advanced Analytics: Provides actionable insights for better decision-making.
- Scalable Solution: Ideal for businesses of all sizes.
Cons:
- High Pricing: May not be suitable for smaller teams.
- Connectivity Issues: Some users report occasional call drops.
- Limited Offline Functionality: Relies on stable internet connectivity.
- Learning Curve: Advanced features may require additional training.
Pricing Details:
| Plan |
Price |
Key Points to Note |
| Essentials Plan |
$30/user/month |
Includes call management and CRM integration. |
| Professional Plan |
$50/user/month |
Adds advanced analytics and real-time monitoring. |
Best For:
Sales and support teams seeking a reliable, cloud-based phone system with strong integration capabilities and real-time analytics.
✍️
Aircall provides a robust and user-friendly platform for managing sales calls, making it a great choice for teams needing to handle high call volumes efficiently.
4. Toky
Comprehensive Overview:
Toky, a versatile virtual phone system, is designed for businesses needing to manage calls across multiple locations. With features like virtual phone numbers, call recording, and team collaboration tools, Toky simplifies communication and ensures businesses can stay connected with their customers. Toky integrates with popular CRM platforms, allowing teams to manage leads and track calls directly from their CRM dashboards. Its competitive pricing and feature-rich platform make it an attractive option for businesses of all sizes.
Key Features:
- Cloud-Based Phone System: Easy to set up and manage without hardware requirements.
- CRM Integration: Syncs seamlessly with Salesforce, HubSpot, and other tools.
- Real-Time Call Monitoring: Tracks performance and ensures quality interactions.
- Call Queuing and Shared Inboxes: Streamlines team collaboration and communication.
- Mobile App: Provides on-the-go access to calls and data.
- Customizable Call Routing: Enhances call management with IVR menus and distribution options.
- Advanced Analytics: Offers insights into team performance and customer interactions.
Pros:
- Quick Setup: No hardware needed, ensuring fast implementation.
- Real-Time Monitoring: Improves team performance and call quality.
- Mobile Accessibility: Keeps sales reps connected from anywhere.
- Advanced Analytics: Provides actionable insights for better decision-making.
- Scalable Solution: Ideal for businesses of all sizes.
Cons:
- High Pricing: May not be suitable for smaller teams.
- Connectivity Issues: Some users report occasional call drops.
- Limited Offline Functionality: Relies on stable internet connectivity.
- Learning Curve: Advanced features may require additional training.
Pricing Details:
| Plan |
Price |
Key Points to Note |
| Essentials Plan |
$30/user/month |
Includes call management and CRM integration. |
| Professional Plan |
$50/user/month |
Adds advanced analytics and real-time monitoring. |
Best For:
Sales and support teams seeking a reliable, cloud-based phone system with strong integration capabilities and real-time analytics.
✍️
Aircall provides a robust and user-friendly platform for managing sales calls, making it a great choice for teams needing to handle high call volumes efficiently.
5. RingCentral
Comprehensive Overview:
RingCentral, a leading provider of cloud-based communications and collaboration solutions, offers a comprehensive platform for managing calls, messages, and meetings. With its robust set of features, RingCentral ensures teams stay connected and productive, regardless of location. The platform integrates seamlessly with popular business applications, making it easy for teams to manage all their communications in one place. RingCentral's advanced analytics tools provide insights into team performance and customer interactions, helping businesses optimize their communication strategies.
Key Features:
- Cloud-Based Phone System: Simple setup and management for calls and communications.
- CRM Integration: Syncs seamlessly with Salesforce, HubSpot, and other tools.
- Real-Time Call Monitoring: Offers insights into team performance and call quality.
- Team Messaging and Video Conferencing: Combines multiple communication methods in one platform.
- User-Friendly Mobile App: Provides on-the-go access to essential features.
- Automated Call Distribution: Ensures efficient call handling across teams.
- Customizable Call Routing: Tailored options for team management.
Pros:
- Comprehensive Platform: Integrates calls, messages, and meetings seamlessly.
- CRM Integration: Enhances workflows and data management.
- Mobile App: Allows flexibility and connectivity on the move.
- Real-Time Monitoring: Improves performance tracking and feedback.
- Scalable Solutions: Adapts to teams of various sizes.
- Advanced Analytics: Offers detailed insights into customer interactions.
Cons:
- High Pricing: Plans may be expensive for smaller teams or startups.
- Connectivity Issues: Some users report occasional call drops.
- Training Requirements: Advanced features may need onboarding.
- Customization Challenges: Not ideal for highly specialized needs.
- Offline Limitations: Requires internet connectivity for optimal performance.
Pricing Details:
| Plan |
Price |
Key Points to Note |
| Essentials Plan |
$19.99/user/month |
Includes call management and messaging features. |
| Standard Plan |
$24.99/user/month |
Adds video conferencing and advanced analytics. |
Best For:
Businesses seeking a comprehensive cloud-based communications platform with strong integration capabilities and real-time analytics.
✍️
RingCentral provides a robust and user-friendly platform for managing business communications, making it a great choice for teams needing to stay connected and productive.
6. Klenty
Comprehensive Overview:
Klenty, a sales engagement platform, helps sales teams automate their outreach and manage their sales pipelines more effectively. With features like email automation, lead tracking, and performance analytics, Klenty enables sales reps to focus on closing deals rather than managing administrative tasks. The platform integrates seamlessly with popular CRM tools, allowing teams to manage their leads and track their performance directly from their CRM dashboards. Klenty's competitive pricing and feature-rich platform make it an attractive option for businesses of all sizes.
Key Features:
- Email Automation: Simplifies and streamlines outreach with pre-scheduled email campaigns.
- Lead Tracking: Tracks and prioritizes leads based on engagement and potential.
- Performance Analytics: Provides insights into outreach effectiveness and team productivity.
- CRM Integration: Seamlessly connects with Salesforce, HubSpot, and other CRM platforms.
- Customizable Sales Pipelines: Adapts to unique sales processes for effective management.
- Real-Time Call Monitoring: Offers immediate feedback to refine outreach strategies.
- User-Friendly Interface: Ensures smooth adoption and minimal training requirements.
Pros:
- Affordable Pricing: Offers competitive plans suitable for teams of all sizes.
- Email Automation: Saves time and reduces manual workload for SDRs.
- CRM Integration: Enhances workflow and ensures data consistency.
- Real-Time Monitoring: Improves performance with actionable feedback.
- Scalability: Adapts easily to growing businesses and larger teams.
- Minimal Learning Curve: User-friendly interface makes onboarding seamless.
Cons:
- Connectivity Issues: Occasional disruptions reported by some users.
- Training Needs: Advanced features may require onboarding for effective use.
- Limited Offline Functionality: Dependent on stable internet connectivity.
- Customization Limitations: May not cater to highly specific team needs.
- Support Response: Customer support response times can be slow.
Pricing Details:
| Plan |
Price |
Key Points to Note |
| Basic Plan |
$35/user/month |
Includes email automation and lead tracking. |
| Professional Plan |
$60/user/month |
Adds advanced analytics and customizable sales pipelines. |
Best For:
Sales teams seeking a sales engagement platform with strong automation capabilities and competitive pricing.
✍️
Klenty offers a feature-rich platform with competitive pricing, making it a great choice for sales teams aiming to automate their outreach and manage their sales pipelines more effectively.
7. Rafiki.ai
Comprehensive Overview:
Rafiki.ai, an AI-driven sales analytics platform, provides sales teams with deep insights into their performance and optimizes their strategies. With features like conversation analytics, deal intelligence, and sales coaching, Rafiki.ai enables sales reps to focus on closing deals rather than managing administrative tasks. The platform integrates seamlessly with popular CRM tools, allowing teams to manage their leads and track their performance directly from their CRM dashboards. Rafiki.ai's competitive pricing and feature-rich platform make it an attractive option for businesses of all sizes.
Key Features:
- AI-Driven Conversation Analytics: Delivers insights from sales conversations to optimize strategies.
- Deal Intelligence: Tracks deal progress and identifies at-risk opportunities.
- CRM Integration: Seamlessly connects with Salesforce, HubSpot, and other platforms.
- Real-Time Call Monitoring: Offers immediate feedback for improved sales performance.
- Sales Coaching Tools: Empowers reps with actionable suggestions for better engagement.
- User-Friendly Interface: Ensures smooth adoption with minimal training.
- Scalable Solutions: Grows with team needs, suitable for businesses of all sizes.
Pros:
- Affordable Pricing: Competitive pricing plans for businesses of all sizes.
- AI-Driven Insights: Refines sales strategies based on detailed conversation analysis.
- CRM Integration: Enhances lead management and workflow efficiency.
- Real-Time Monitoring: Improves performance with actionable feedback.
- Scalable: Suitable for teams of various sizes and stages of growth.
- User-Friendly: Minimal learning curve for faster adoption.
Cons:
- Connectivity Issues: Occasional disruptions reported by users.
- Training Needs: Advanced features may require onboarding.
- Limited Offline Functionality: Relies on stable internet connectivity.
- Customization Challenges: May not cater to niche business requirements.
- Support Response: Customer support can be slow at times.
Pricing Details:
| Plan |
Price |
Key Points to Note |
| Basic Plan |
Contact for pricing |
Includes conversation analytics and deal intelligence. |
| Professional Plan |
Contact for pricing |
Adds advanced analytics and sales coaching tools. |
Best For:
Sales teams looking for an AI-driven sales analytics platform with strong integration capabilities and competitive pricing.
✍️
Rafiki.ai offers a feature-rich platform with competitive pricing, making it a great choice for sales teams seeking deep insights into their performance and strategy optimization.
8. Gong.io
Comprehensive Overview:
Gong.io, a leading provider of conversation analytics and deal intelligence solutions, offers a comprehensive platform for managing sales calls and optimizing sales strategies. With its robust set of features, Gong.io ensures sales teams gain deep insights into their performance and identify opportunities for improvement. The platform integrates seamlessly with popular CRM tools, allowing teams to manage their leads and track their performance directly from their CRM dashboards. Gong.io's competitive pricing and feature-rich platform make it an attractive option for businesses of all sizes.
Key Features:
- Conversation Analytics: Provides detailed insights into sales calls to improve strategies.
- Deal Intelligence: Tracks deal progress and identifies opportunities for improvement.
- CRM Integration: Seamlessly integrates with Salesforce, HubSpot, and other CRMs.
- Real-Time Call Monitoring: Offers instant feedback to refine communication tactics.
- Customizable Dashboards: Tailors metrics and reports to meet team goals.
- Sales Coaching Features: Supports reps with actionable guidance based on call analysis.
- Scalability: Suitable for businesses of all sizes, from startups to enterprises.
Pros:
- Comprehensive Insights: Delivers in-depth analytics to refine sales strategies.
- CRM Integration: Enhances lead management by syncing with popular platforms.
- Real-Time Feedback: Boosts performance with immediate coaching during calls.
- Custom Dashboards: Allows teams to focus on relevant metrics and KPIs.
- Scalable: Fits the needs of growing businesses and large enterprises alike.
- User-Friendly Interface: Minimal learning curve ensures faster adoption.
Cons:
- High Cost: Pricing may not suit smaller teams or startups.
- AI Limitations: Occasional inaccuracies in transcription or analysis.
- Training Requirements: Advanced features may require onboarding for teams.
- Connectivity Dependency: Relies on stable internet access for optimal performance.
- Support Response: Customer service response time could be improved.
Pricing Details:
| Plan |
Price |
Key Points to Note |
| Basic Plan |
Contact for pricing |
Includes conversation analytics and deal intelligence. |
| Professional Plan |
Contact for pricing |
Adds advanced analytics and coaching features. |
Best For:
Sales teams seeking a conversation analytics platform with robust features for deal intelligence and coaching.
✍️
Gong.io stands out as a leading tool for conversation intelligence and deal insights. Its robust analytics and real-time coaching capabilities make it an essential platform for teams looking to optimize performance and strategies.
9. Dialpad
Comprehensive Overview:
Dialpad, an AI-powered voice, video, and messaging platform, helps businesses manage their communications and stay connected with their customers. With features like real-time transcription, call analytics, and team collaboration tools, Dialpad ensures teams can efficiently manage their communications and optimize their performance. The platform integrates seamlessly with popular CRM tools, allowing teams to manage their leads and track their performance directly from their CRM dashboards. Dialpad's competitive pricing and feature-rich platform make it an attractive option for businesses of all sizes.
Key Features:
- AI-Powered Communications: Voice, video, and messaging platform with advanced AI features.
- Real-Time Transcription: Provides accurate transcriptions of calls and meetings.
- Call Analytics: Delivers actionable insights into team performance and customer interactions.
- CRM Integration: Seamlessly connects with Salesforce, HubSpot, and other tools.
- Team Collaboration: Enhances communication with built-in collaboration tools.
- Mobile-Friendly: Offers a user-friendly mobile app for on-the-go communication.
- Scalable Solutions: Supports growing businesses with adaptable features.
Pros:
- AI-Driven Features: Improves communication efficiency and insights.
- Real-Time Transcription: Enhances call documentation and analysis.
- CRM Integration: Streamlines workflows by connecting with major CRMs.
- Collaboration Tools: Improves team communication and productivity.
- Mobile-Friendly: Offers seamless functionality for remote teams.
- Scalable: Fits the needs of businesses of all sizes.
Cons:
- Occasional Connectivity Issues: Some users report sporadic service interruptions.
- Advanced Features: May require training for optimal use.
- Limited Offline Functionality: Requires an internet connection for most features.
- Customization Limitations: May not suit businesses with highly specific needs.
- Support Response: Customer support could be more responsive at times.
Pricing Details:
| Plan |
Price |
Key Points to Note |
| Basic Plan |
$15/user/month |
Includes voice, video, and messaging features. |
| Professional Plan |
$25/user/month |
Adds advanced analytics and collaboration tools. |
Best For:
Businesses seeking an AI-powered communication platform with robust integration capabilities and competitive pricing.
✍️
Dialpad excels with its AI-driven communication features, making it a great choice for businesses aiming to streamline communication and improve performance. While advanced features may require onboarding, the platform’s scalability and robust integrations make it a standout option.
10. Myphoner
Comprehensive Overview:
Myphoner, a lead management and call tracking platform, helps sales teams manage their leads and track their performance more effectively. With features like call tracking, lead scoring, and performance analytics, Myphoner enables sales reps to focus on closing deals rather than managing administrative tasks. The platform integrates seamlessly with popular CRM tools, allowing teams to manage their leads and track their performance directly from their CRM dashboards. Myphoner's competitive pricing and feature-rich platform make it an attractive option for businesses of all sizes.
Key Features:
- Lead Management: Provides a streamlined platform for managing and prioritizing leads.
- Call Tracking: Tracks and records calls for performance insights and quality assurance.
- Lead Scoring: Helps prioritize high-potential prospects for better conversions.
- Performance Analytics: Offers detailed reports to track team performance and customer interactions.
- CRM Integration: Seamlessly connects with popular CRM tools like Salesforce and HubSpot.
- User-Friendly Interface: Simple navigation ensures minimal learning curve.
- Scalability: Adapts to the needs of growing teams and businesses.
Pros:
- Affordable Pricing: Competitive pricing plans suitable for businesses of all sizes.
- Call Tracking: Improves accountability and sales strategy with performance insights.
- Integration with CRMs: Enhances lead management and workflow efficiency.
- Lead Scoring: Helps prioritize and focus on high-value opportunities.
- Performance Analytics: Provides actionable insights into team productivity.
- User-Friendly Interface: Easy for teams to adopt without extensive training.
- Scalability: Supports growing businesses with adaptable features.
Cons:
- Occasional Connectivity Issues: Some users report minor service interruptions.
- Advanced Features: May require additional training to fully leverage.
- Limited Offline Functionality: Most features require an internet connection.
- Customization Limitations: May not suit teams with highly specific needs.
- Support Response: Customer support could be faster at times.
Pricing Details:
| Plan |
Price |
Key Points to Note |
| Basic Plan |
$16/user/month |
Includes call tracking and lead scoring features. |
| Professional Plan |
$30/user/month |
Adds advanced analytics and performance tracking tools. |
Best For:
Sales teams seeking an affordable lead management and call tracking platform with robust integration capabilities.
✍️
Myphoner provides an affordable and feature-rich platform for lead management and call tracking. While occasional connectivity issues might arise, its user-friendly interface and detailed analytics make it a reliable choice for businesses looking to optimize their sales processes.
How to Choose the Best Cold Calling Software
When selecting the best cold calling software for your business, consider these factors:
1. Integration Capabilities: Ensure the software integrates seamlessly with your existing CRM and other business tools.
2. Scalability: Choose a platform that can grow with your business and accommodate increased call volumes.
3. Analytics and Reporting: Look for software that offers detailed analytics to help you track performance and optimize strategies.
4. Ease of Use: Select a user-friendly platform with a minimal learning curve for your team.
5. Pricing: Consider your budget and choose a platform that offers the features you need at a price you can afford.
Benefits of Using Cold Calling Software
1. Improved Efficiency
Cold calling software automates many repetitive tasks associated with sales calls, allowing your team to focus on closing deals.
2. Enhanced Performance Tracking
Detailed analytics and reporting features provide insights into your team's performance, helping identify areas for improvement and optimize sales strategies.
3. Better Lead Management
Integration with CRM tools ensures all your lead data is organized and accessible in one place, making it easier to manage and track your leads.
4. Increased Scalability
Cold calling software accommodates increased call volumes and growing teams, making it an ideal solution for businesses looking to scale operations.
5. Real-Time Coaching
Many cold calling software solutions offer real-time coaching features that help sales reps improve their performance and close more deals.
Conclusion:
MeetRecord stands out as a top choice for businesses seeking to enhance their cold calling efforts with AI-driven insights and comprehensive call analytics. With its seamless CRM integration and real-time coaching features, MeetRecord provides sales teams with the tools needed to optimize performance and close more deals. Whether you're a small business or a large enterprise, MeetRecord offers scalable solutions that can grow with your business and help achieve sales goals.
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